The world of trade shows is a vast one, spanning through all sorts of industries and disciplines. After all – why should an industry that’s as huge as the Entertainment Industry not have its fair share of events dedicated to showcasing new products and services? Still, behind every successful trade show, there lies a person (or multiple people) who made it happen. They planned it, then they made it happen. Here are some tips for those working as part of a group to ensure that everyone stays on the right track and can achieve their goals:
1) Create A-Team
The first step should always be gathering the people who will work together to create the event. You should then start discussing possible ideas that could be turned into reality. If there’s nothing on the table yet, you can always go with the standard idea of creating one for your industry – it will certainly help you cover all aspects related to your niche.
2) Start Contacting Professionals
One of the most important steps is getting in touch with professionals who have been doing this for a very long time. They may be able to give you advice on all sorts of things, from where to hold the event to how much it will cost and what budget is appropriate. Their experience may also help you brainstorm better ideas – they have likely faced many situations before, so they know how to solve problems instead of creating them. They will help in designing alluring custom exhibition stands for your business success.
3) Set Up A Timeline
If you are working within a team, then everyone must have the same understanding of how long certain tasks are supposed to take. Creating a timeline will help you see what should be done first, what can wait, and what absolutely must be finished before the deadline. It doesn’t have to be a super detailed plan – just a simple overview will do.
4) Talk To Event Managers
Networking is very important in the world of business, and this whole project will not be a success if you don’t get your name out there. Asking for advice from people who have been doing this their whole lives is a good place to start. Who knows – they may even talk with their company’s management and give you the chance to work together!
5) Everyone In Team Follows Plan
If one person fails to do their job then it will be that much harder for the rest of the team to succeed. Every member has to understand the importance of every task – just blindly following instructions won’t cut it. You should also have a contingency plan in case something goes wrong, or be quick to redirect the team towards doing what needs to be done next.
6) Provide Help When Needed
The last thing you want is for your team members to struggle by themselves to do their part. If one of the members needs a little help then you should be there to provide it – after all, that’s what a team is for.
7) Reward Your Team
A lot of people work better when they have some sort of motivation besides just being paid, so think about how great it would be if you were able to provide some sort of prize for the hard work that they’ve put into this. You can even get everyone together and treat them to a meal or two – it’s good for your team bonding!
8) Document Everything
Even though you will have people working on different tasks, make sure you still have one person who is responsible for keeping all the documentation up to date. You will need it later on if you want to keep track of what has been done and what still needs to be finished, so make sure everything gets properly logged.
9) Add Fun Elements
Trade shows won’t always have a huge turnout – there’s a lot of factors that contribute to that. However, you should still try to liven up the event as much as possible so that people who do come by will have a good time. This might mean getting some company swag with your brand on it, adding games with prizes, or even putting together an awards ceremony where everyone gets recognized for their efforts. You should take the help of the reputed exhibition builders to add fun elements to your stand.
10) Take Note
There’s a good chance that there will be some people present who may not like your event or how it is formatted. It’ll help if you ask for specific feedback and write it down, otherwise, the complaints might slip your memory when things calm down and they won’t get addressed properly.